6am and the late close are the same names
The week looks even until you notice one person has the open and the close too close together. A paper rota hides the gap.
Leisure staff scheduling for early opens and late closes
Summer is busier than February
You need more people on the floor in the holidays and fewer in a quiet week. That is how you publish the week. It is not a forecast.
Casual cover is a group chat
A message fills tonight’s shift, and the published week still shows a hole. The open shift should be the record.
What you get
A gym staff rota for the floor, the desk and the close
Opens and closes you publish
A 6am open and a late close are shifts on the week. Saving can warn you about short rest, the 48-hour average and a missing weekly break. The warning does not block the save. Nothing fills the week for you.
- Save a shift and it goes live, or hold it back as a draft
- Open shifts to cover a gap
- Shift swaps that a manager approves
Sickness before the floor opens
Staff request holiday from their phone. Leave and sickness sit on the week, so a 6am open is not quietly published onto a day off. A sickness reason stays private.
- Holiday and sickness sit on the rota
- Leave in days or hours
- Private sickness reasons
Approve the hours, then export them
Staff submit timesheets, you approve them, and the approved hours download as a CSV. Approved hours can be sent to Xero Payroll UK as draft timesheets on the paid plan. Shiftbrook does not approve a pay run.
- Submit, approve, download
- CSV of approved hours
- Xero Payroll UK draft timesheets on the paid plan
Clock-in at the centre
Staff clock in on their phone against the site pin. The default radius is 100 metres, set from 25 to 1,000. Unpaid breaks are deducted. There is no photo.
- Clock-in on the phone
- Site pin with a radius you set
- Unpaid break deduction
What changes for you
The same week for a gym floor and a leisure centre rota.
Owner
You see the opens, the closes and the approved hours. A second centre is a further location on the paid plan.
Duty manager
You publish the week, cover sickness with an open shift and approve swaps, holiday and timesheets.
Floor staff
You see your shifts on your phone, request holiday, ask to swap and clock in when you reach the site.
A Saturday at the centre
An example day. Names and times are for illustration.
6:00
Opening
The opener clocks in at the site pin. The week shows who else is on the floor and the desk.
10:00
Sickness
Someone calls in. You record it, keep the reason private, and publish an open shift for the afternoon.
14:00
Cover
A casual member of staff picks up the open shift. People who have joined, plus open invites, count towards the free limit of 5.
21:30
Locking up
The closer clocks out. Unpaid breaks come off the hours. You approve the timesheet and download the CSV.
Free for up to 5 staff
One organisation, one location and up to 5 staff, for as long as you like.
No card for the trial
The 14-day trial of the paid plan does not ask for card details.
Back to free when it ends
When the trial ends, the organisation returns to the free plan.
Clear pricing
The paid plan is £3 per user per month, with a £15 minimum.
What you do not get
Shiftbrook is the staff week. It is not the membership system.
No class booking
It does not take class bookings, sell memberships or show a class timetable to customers.
No demand forecast
Seasonal staff scheduling is how you publish a busier or a quieter week. The product does not predict the floor.
No pay calculation
It does not calculate pay. Approved hours download as a CSV.
No auto-fill
It does not build the week from preferences. You place the shifts.
Busy weeks and quiet weeks
A leisure centre rota in summer is more shifts than a quiet February. You add the shifts you need and leave the others off. That is seasonal staff scheduling: the week you publish, not a forecast of how full the floor will be. Casual staff are people you invite. The free plan counts people who have joined, plus open invites, towards 5. Leavers do not count. Past that, the 14-day trial of the paid plan can start once, with no card.
A 6am open and a late close need rest between them. Saving the week can warn you about 11 hours between shifts, the weekly rest and the 48-hour average. The warning does not block the save. Copying a quiet week does not invent the summer shifts. You add those yourself, including the extra desk cover and the later close, then publish that week for the team. An adult shift over six hours is one 20-minute break under the usual rule. Holiday for a regular pattern starts from 5.6 weeks. The allowance is one you set. This page is not legal advice.
What the staff week is not
Members, classes and direct debits stay in the system that runs the club. Shiftbrook does not see them. The rota is the staff. Clock-in is the phone against the site pin, with no photo. A second site is a further location on the paid plan, with its own pin. Approved hours can be sent to Xero Payroll UK as draft timesheets on the paid plan. Shiftbrook does not approve a pay run.
You can record contracted hours and days on the person. Leave in hours uses those figures so a shorter week is counted properly. The rota still shows the shifts you publish. It does not fill the week up to the contract. The free plan includes one department. A reception desk and a fitness floor can be further departments on the paid plan, still on one week. When a date of birth is on the profile and the person is under 18, tighter limits apply, usually 8 hours a day and 40 a week, with no opt-out. If the date of birth is blank, those limits are not guessed.
Every sector plans differently
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SecurityPosts across client sitesTransportDrivers and the depotAll industriesEvery sector on one listQuestions leisure teams ask
Can I rota gym staff for 6am opens and late closes?
Yes. They are shifts you publish. Saving the week can warn you when the gap between a late close and the next open is short. The warning does not block the save.
How do I staff up for summer and down for quiet weeks?
Publish the shifts you need and leave the quiet days empty. Shiftbrook does not forecast how busy the floor will be. A busier week is more shifts, not a separate seasonal mode.
Can casual and seasonal staff use Shiftbrook?
Yes. You invite them like anyone else. People who have joined, plus open invites, count towards the free limit of 5. The rota shows the shifts you publish for them.
Can staff swap shifts between themselves?
The other person has to accept, and a manager approves the swap when that step is on. A chat agreement does not change the published week.
Is Shiftbrook a class booking or membership system?
No. It does not take class bookings or run memberships. It is the staff rota, the clock-in, the leave and the approved hours.