The book at the gate is late
A 12-hour post can change after it is published. The book on the desk is not the week the guard has on their phone.
Security scheduling software for posts, not a paper book
Days and nights stack up
A long day and a night the next evening can miss the rest in between. The warning belongs on the save, not in a conversation afterwards.
Arrival is someone’s word
A client asks whether the guard was there. You need the punch against that site pin, not a message that says they arrived.
What you get
Security guard scheduling software for posts and hours
Posts you publish, site by site
Each post is a shift with a site, a start and an end. A 12-hour day is the shift you publish. Saving can warn you about rest and the 48-hour average. The warning does not block the save.
- Save a shift and it goes live, or hold it back as a draft
- Open shifts to cover a post
- Shift swaps that a manager approves
Leave before the post is published
Guards request holiday from their phone. Leave and sickness sit on the week, so you can see a gap before the night starts. A sickness reason stays private.
- Holiday and sickness sit on the rota
- Leave in days or hours
- Private sickness reasons
Approved hours for the post
Staff submit the hours, you approve them, and the approved hours download as a CSV. Approved hours can be sent to Xero Payroll UK as draft timesheets on the paid plan. Shiftbrook does not approve a pay run.
- Submit, approve, download
- CSV of approved hours
- Xero Payroll UK draft timesheets on the paid plan
Clock-in at the post
The guard clocks in on their phone. The punch is checked against the pin for that site, at that moment. The default radius is 100 metres, set from 25 to 1,000. It is not a licence check and not a patrol system.
- Clock-in on the phone
- Site pin with a radius you set
- No photo on the punch
What changes for you
Security company software for the rota, not for the licence.
Controller
You see every post and every approved hour. Further client sites are locations on the paid plan.
Supervisor
You publish the week, cover a gap with an open shift and approve swaps, holiday and timesheets.
Guard
You see the published post and the hours on your phone, request leave, ask to swap and clock in at the site.
A night on a post
An example day. Names and times are for illustration.
19:00
The post starts
The guard clocks in against that site’s pin. The punch is the record of the clock-in. It is not a patrol log.
23:00
The published week
The phone shows the post and the finish. A change in a group chat does not replace the published shift.
2:00
Cover
If someone cannot finish, you record the sickness and publish an open shift. The reason stays private.
7:00
Clock out
The guard clocks out. A warning can flag too little rest before the next post. It does not block the next save.
Free for up to 5 staff
One organisation, one location and up to 5 staff, for as long as you like.
No card for the trial
The 14-day trial of the paid plan does not ask for card details.
Back to free when it ends
When the trial ends, the organisation returns to the free plan.
Clear pricing
The paid plan is £3 per user per month, with a £15 minimum.
What you do not get
Shiftbrook records the post and the hours. It does not licence the guard.
No SIA check
It does not check SIA licences, store licence numbers or decide who is allowed to work a licensed post.
No patrol system
The site-pin punch is the clock-in. It is not a tour of checkpoints and it does not track the phone between punches.
No pay calculation
It does not calculate pay for a 12-hour post. Payroll applies the contract to the approved hours.
No fairness score
You publish the days and nights. The product does not score whether they are shared fairly.
Long posts and rest
A 12-hour day or night is a shift you publish, with its own break minutes. An adult shift of more than six hours is one 20-minute break under the usual rule, not a break every six hours. An adult should have 11 hours between working days, and a weekly rest of 24 hours or 48 hours a fortnight. Saving the week can warn you. The warning does not block the save, and it does not make a long post unlawful or lawful. You still decide. A security officer rota is that same week: the post, the start and the end.
The free plan is one location and up to 5 staff. Further client sites are locations on the paid plan, each with its own pin. There is no punch against a site that has no pin. The phone is checked at the punch and is not followed afterwards. There is no photo. This page is not legal advice.
Licences stay outside
Whether a post needs a licence, and whether a person holds one, is not something Shiftbrook checks. The rota shows the shift you publish. It does not read a badge, store an expiry date or block a save because a licence is missing. Approved hours download as a CSV. On the paid plan they can be sent to Xero Payroll UK as draft timesheets. Shiftbrook does not approve a pay run.
A guard who regularly works at least three hours between 11pm and 6am can be a night worker. Unless an agreement says otherwise, that is the default night time. Normal hours for a night worker must not exceed an average of eight hours in 24, and a free health assessment sits with that rule. Shiftbrook does not book the assessment and it does not multiply the hour. There is no higher National Minimum Wage for nights. Any allowance is the contract, applied in payroll. The warning on save is about rest and the 48-hour average. It is not a decision that the post was lawful.
Every sector plans differently
HospitalityPubs, bars and venuesRetailShops and branchesRestaurantsLunch and dinner serviceHotelsHousekeeping, desk and barCare homesDays, nights and handoversWarehousingNights and handoversManufacturingLines, nights and coverCleaningClient sites and roundsGyms and leisureEarly opens and late closes
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TransportDrivers and the depotAll industriesEvery sector on one listQuestions security teams ask
How do I prove a guard was on site for their shift?
The guard clocks in on their phone. The punch is checked against the site pin at that moment. That is the record of the clock-in. It is not a licence check, a patrol system or continuous tracking. There is no photo.
Can I rota 12-hour day and night shifts across many sites?
Yes. Each post is a shift you publish. The free plan is one location. Further sites are on the paid plan. A warning can flag short rest. It does not block the save.
Does the rota warn me about working time and rest limits?
Yes. Saving a shift can warn you about the 48-hour average, 11 hours between shifts and the weekly rest. The warning does not refuse the save.
Can guards see their post and hours on their phone?
Yes. Published shifts show the post and the hours on their phone. They can subscribe those shifts to their own calendar. Drafts stay hidden until you publish.
Does Shiftbrook check SIA licences?
No. It does not check SIA licences, store a licence number or stop you publishing a shift because a licence is missing. That check stays outside the rota.