Drivers and the depot are two lists
The board in the office and the list in the cab drift apart. A sick driver and a short-handed desk should be the same week.
Driver scheduling software for the depot week
Rest is argued after the shift
A late finish and an early start can miss the gap. You want the warning when you save, not when someone is already out.
Hours are rebuilt for payroll
Approved hours should download as a file. They should not be typed again from a paper day sheet.
What you get
Driver rota software for the shifts you publish
Drivers and depot staff on one week
A driving shift and a depot shift sit on the same week. Saving can warn you about the 48-hour average, short rest and a missing weekly break. The warning does not block the save. It does not plan a route.
- Save a shift and it goes live, or hold it back as a draft
- Open shifts to cover a gap
- Shift swaps that a manager approves
Leave on the same week as the run
Drivers and depot staff request holiday from their phone. Leave and sickness sit on the rota, so you can see the gap before you publish. A sickness reason stays private.
- Holiday and sickness sit on the rota
- Leave in days or hours
- Private sickness reasons
A CSV of the approved hours
Staff submit the hours, you approve them, and the approved hours download as a CSV. Approved hours can be sent to Xero Payroll UK as draft timesheets on the paid plan. Shiftbrook does not approve a pay run.
- Submit, approve, download
- CSV of approved hours
- Xero Payroll UK draft timesheets on the paid plan
Clock-in at the depot
Staff clock in on their phone against the depot pin. The default radius is 100 metres, set from 25 to 1,000. The punch is that moment. It is not a tachograph and not a trace of the route.
- Clock-in on the phone
- Site pin with a radius you set
- Unpaid break deduction
What changes for you
One depot rota for the people who go out and the people who stay.
Depot manager
You see drivers and depot staff on one week, and every approved hour. A second depot is a further location on the paid plan.
Supervisor
You publish the shifts, cover sickness with an open shift and approve swaps, holiday and timesheets.
Driver
You see the published shift on your phone, request leave, ask to swap and clock in at the depot.
A morning at the depot
An example day. Names and times are for illustration.
5:30
Clock in
Drivers and the desk clock in at the depot pin. The week shows who is on which shift.
6:00
The run
The driving shift is the hours you published. Shiftbrook does not plan the stops or follow the vehicle.
9:30
A sick call
A driver is off. You record it, keep the reason private, and publish an open shift if the hours still need a person.
14:00
The hours
Back at the depot they clock out. You approve the timesheet and download the CSV. Pay stays outside.
Free for up to 5 staff
One organisation, one location and up to 5 staff, for as long as you like.
No card for the trial
The 14-day trial of the paid plan does not ask for card details.
Back to free when it ends
When the trial ends, the organisation returns to the free plan.
Clear pricing
The paid plan is £3 per user per month, with a £15 minimum.
What you do not get
Shiftbrook is the shift and the hours. It is not the vehicle.
No routes
It does not plan routes, stops or a delivery order.
No tachograph
It does not read a tachograph or track driving hours on the road. Rest warnings are the working-time warnings on the rota.
No vehicle tracking
Clock-in is the phone at the depot pin. The phone is not followed after that.
No pay calculation
It does not calculate pay. Approved hours download as a CSV.
The depot week
A bus driver rota, in this product, is the shift you publish for that person: a start, an end, a break and the depot. It is not a timetable and not a route. Copying last week repeats that week. It does not build the next diagram for you, and it does not move a driver onto a different depot. Depot staff can be on the same week, in the same organisation. The free plan is one location and up to 5 staff. A second depot is a further location on the paid plan, with its own pin. Drafts stay off phones until you publish.
Saving a shift can warn you about the 48-hour average, 11 hours between working days and the weekly rest. Those are working-time warnings. They are not tachograph hours, and they do not read a card in the cab. The warning does not block the save. An adult shift over six hours is one 20-minute break under the usual rule. This page is not legal advice.
Hours, not the road
Drivers clock in at the depot pin. The default radius is 100 metres, and you can set it from 25 to 1,000. There is no photo. The phone is not tracked between punches. Approved hours download as a CSV, including approved driver hours. On the paid plan they can be sent to Xero Payroll UK as draft timesheets. Shiftbrook does not approve a pay run, and it does not plan where the vehicle goes.
A sick driver is a sickness record on the week. The reason stays private to the person and their manager. If the hours still need someone, publish an open shift. Another person can accept a swap, and a manager approves it when that step is on. A message in a group chat does not change the published week. You can record contracted hours on the person so leave in hours counts a shorter week properly. The rota does not fill itself up to that contract, and it does not know the driving hours already worked for another operator.
Every sector plans differently
HospitalityPubs, bars and venuesRetailShops and branchesRestaurantsLunch and dinner serviceHotelsHousekeeping, desk and barCare homesDays, nights and handoversWarehousingNights and handoversManufacturingLines, nights and coverCleaningClient sites and roundsGyms and leisureEarly opens and late closesSecurityPosts across client sites
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All industriesEvery sector on one listQuestions transport teams ask
Can I rota drivers and depot staff on the same week?
Yes. They are people in the same organisation, on one week. A driving shift and a depot shift are both shifts you publish. The product does not split them into two systems.
How do drivers clock in at the depot?
They clock in on their phone. The punch is checked against the depot pin. The default radius is 100 metres, and you can set it from 25 to 1,000. There is no photo.
Does the rota warn me when a driver has had too little rest?
Saving the week can warn you about 11 hours between shifts, the weekly rest and the 48-hour average. That is a working-time warning. It is not a tachograph reading, and it does not block the save.
Can I export approved driver hours as a CSV?
Yes. Approved hours download as a CSV. On the paid plan they can be sent to Xero Payroll UK as draft timesheets. Shiftbrook does not approve a pay run.
Does Shiftbrook plan routes or track tachograph hours?
No. It does not plan routes, follow a vehicle or read tachograph hours. The rota is the shift, and clock-in is the punch at the depot pin.