Template
A blank week, one row per shift.
A free staff rota template for a week of shifts. Download the .xlsx. No email address. The same file opens in Excel or in Google Sheets.
Download the staff rota template
The .xlsx is the file. Google’s guide shows how to upload it to Drive, or how to use File then Import, so the copy sits in your Drive. No email address is asked for here, and there is no Shiftbrook copy link.
How to use it
- Download the .xlsx. Nothing is emailed, and the page does not ask for an address.
- Open Week. Each row is one shift: date, name, location, start, end, break minutes, whether it is an open shift, and a note.
- Leave Name blank and put Yes under Open shift when you know the hours and not the person.
- In Google Sheets, upload the file to Drive and open it, or use File then Import. Google’s own guide is linked on this page. That puts a copy in your Drive.
- The file does not publish a rota. In Shiftbrook a shift stays a draft until you publish it, and staff cannot see the draft.
What is on the sheet
The Week sheet has a header row and 21 blank rows. That is enough for a small team across seven days, or a shorter list of longer shifts. Add more rows if you need them. Nothing is pre-filled with a person’s name, a site, or a sample week, so you are not deleting someone else’s example before you start.
Date is the day of the shift. Name is the person, when you know them. Location is the site. Start and End are times, written as 09:00 and 17:00. Break minutes is a number, such as 30, for the unpaid break you expect on that shift. Open shift is where you mark a row that has hours and no name. Notes is free text.
The second sheet, How to use, repeats those fields in sentences. It also says the file does not calculate pay. A rota template is a plan of who is on, not a wage.
Google Sheets, without an email gate
The download is the file. Shiftbrook does not host a second copy inside Google Drive, so there is no docs.google.com address that clones this workbook on its own. You make the Sheets copy yourself, from the file you just downloaded, and Google does not need to know a Shiftbrook login to do it.
Google’s help page, Use both Excel and Sheets, describes the two ways. Upload the .xlsx to Drive, open it, then choose File and Save as Google Sheets. Or, inside a spreadsheet, choose File, then Import, then Upload, and pick the file. Create new spreadsheet is the option that keeps the original file unchanged. Either way, you are not sending an email address to Shiftbrook first.
What the file does not do
It does not warn you about a 48-hour average, 11 hours between shifts, or a missing 24-hour break. It does not hide a draft from the team, and it does not mark leave on the same grid. Those checks live in Shiftbrook once the week is in the product. The free plan covers up to 5 staff and one location on the first organisation. A 14-day trial of the paid plan needs no card.
Filling this sheet in does not create shifts in an organisation. There is no import of this file into the rota. If you move the week into Shiftbrook, you add the shifts there, save them as drafts, and publish the ones the team should see. Open shifts in the product are the same idea as a row with no name: the hours are visible once you publish them.
Questions
Do I have to give an email address to download it?
No. The .xlsx is a direct download. There is no form on this page.
Can I open it in Google Sheets?
Yes. Download the file, then upload it to Drive and save it as a Google Sheet, or import it with File, then Import. The original file stays on your computer.
Does this template calculate pay?
No. It records the shift. It does not turn the hours into wages or tax.
Will staff see what I type here?
Only if you share the file yourself. Shiftbrook does not read this spreadsheet. In the product, staff see a shift after you publish it.
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